1. Responsible institution for data protection purposes
2. Data protection officer
University of Freiburg
Data protection officer
This information on data protection/data protection declaration refers to the central website of the University of Freiburg (www.uni-freiburg.de), which is operated by the IT Services Department of the University of Freiburg. Other websites and web servers operated by departments and faculties of the university may have their own policies for dealing with personal data and therefore have other data protection declarations.
In general terms, we take the private sphere of our visitors very seriously and collect only data that are necessary for optimizing the functionality and usability of the web pages.
Insofar as the processing of personal data is necessary within the context of tasks lying within the responsibility of the University of Freiburg or a task that is in the public interest, the processing is conducted on the basis of § 6 para. 1 lit. e of the EU General Data Protection Regulation (EU-GDPR) in conjunction with § 4 of the State Data Protection Act.
In addition, the university has a legitimate interest in processing certain personal data of users and visitors in areas concerning its public image as well as for press work and public relations, particularly with regard to the operation of websites.
4. Collection of personal data
Unless otherwise specified on the particular web pages, personal data are collected as follows:
4.1. Availability of web pages and creation of log files
4.1.1. Description and categories of data
When you visit this or other web pages, you send data to our web server via your web browser. The following data are retained temporarily in a log file during an ongoing connection only in the case of an error:
- IP address of the requesting computer
- Date and time of the access
- Name, URL, and amount of transferred data from the requested file
- Access status (requested file transferred, not found, etc.)
- Browser type and operating system (if sent by the requesting web browser)
- Web page from which access was obtained (if sent by the requesting web browser)
The data in this log file are processed as follows:
- In individual cases, i.e., reported defects, errors, and security incidents, a manual analysis is conducted.
The system needs to temporarily store the user’s IP address to enable the website to be sent to the user’s computer. The user’s IP address must be retained for the duration of the session.
The data are stored in a log file as a means of ensuring the proper functioning of the website. In addition, we use the data to optimize the website and guarantee the security of our information technology systems. The IP addresses included in the log entries are not combined with other retained data unless there are actual indications that there has been a disruption of proper operation.
These purposes also constitute our legitimate interest in processing data in accordance with § 6 para. 1 lit. f GDPR (General Data Protection Regulation).
4.1.3. Legal basis
The legal basis for the temporary retention of the data and the log files is § 6 para. 1 lit. f GDPR.
In the case that investigative measures are initiated due to attacks on our information technology system, the data and log files named above under 4.1. may be passed on to state investigative bodies (e.g., police, public prosecutor).
The same applies if these bodies or courts direct inquiries at the university and the university is obligated to comply with them.
4.1.5. Duration of data retention
The data are deleted as soon as they are no longer needed to achieve the purpose for which they were collected. In the case of data collected to make the website available, this is the case at the end of the relevant session.
The data retained in log files are deleted after seven days.
4.1.6. Consequences of nondisclosure, possibility of objection or removal
The collection of data for the purpose of making the website available and the storage of the data in log files is absolutely necessary for the operation of the website. Users who do not want their data to be processed as described may contact the university in other ways (by telephone, in writing, in person) to obtain information or perform functions available on the website.